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Guidelines & forms

This webpage aims to guide you through the documentation that you need to complete before you go to Antarctica or join one of our Research Vessels for a science cruise. Please read all the guidelines and policy documents carefully before filling in the associated form(s).

The forms must be completed and returned to us 6-8 weeks in advance of your deployment.

The documents are available as either rtf format for which you will need a word processing package such as Microsoft Word, or in pdf format for downloading and printing, for which you will need Adobe Acrobat Reader, available free from the Adobe website.

Forms to complete and return

Antarctic forms

1. Antarctic personal Details/Acknowledgement Form: pdf rtf

2. Polar Clothing Form: pdf | xls

(only for completion by those requiring BAS issue polar clothing)

3. Allergies Checklist: pdf | rtf

4. BAS Inclusive behaviours – A UK polar community guide: pdf 

5. UKRI Grievance, Harassment and Bullying Policy: pdf

3. Personal Account Form: pdf rtf
4. Visitors Charging Form pdf rtf
5. Customer Creation Form pdf | xls

6. A phone card may need to be purchased in order to use phones whilst on BAS stations & BAS ships.
7. Communications whilst on board the SDA: pdf

Guidelines and Policy Documents

BAS Code of Conduct for those Living and Working in the Polar Regions: pdf | Microsoft Forms 
BAS Policy on Alcohol and Drugs: pdf | rtf
Respect at Work: pdf | rtf

Personal Accounts Policy: pdf 

Travel Information for 23/24 season
Travel To/From Antarctica: pdf 

Social Media Guidelines
Advice for staff who use personal social media channels: pdf

Making your own way home; Policy: pdf
Making your own way home; Questions and Answers: doc

Personal Survival Techniques (PST)  

PST Information: pdf

Details of course providers can be viewed on the below link:


Medical Insurance

Medical insurance guidelines for Non BAS Staff: rtf

Medical Guidelines and Forms
For any queries relating to medical forms and policies please consult:

BAS Medical Unit (BASMU)
Tel: +44 (0) 1752 438621

Arctic forms

1.  Arctic Personal Details pdf | rtf

2. Arctic Code of Conduct pdf| rtf