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Antarctic fieldwork requirements checklist


Principal Investigators are responsible for ensuring that the following actions are undertaken, to the stated deadlines, in preparation for fieldwork.

Request a map to aid Antarctic fieldwork planning (if required)basmagic@bas.ac.uk31 May
Complete the BAS Chemical Approvals Register (CAR) form (if applicable)31 May
Discuss arrangements for importing biological samples back to the UK31 May
Submit a PEA and ‘Specialist Activity Permit’ application form for all activities in Antarctica31 May
Completion of science field project risk assessment21 May
Completion of detailed project plan, Standard Operating Procedures and related risk assessments (e.g.COSHH) where applicable
All risk assessments must be completed and approved by BAS prior to commencing work. 
31 May
Submit a ‘Regulated Activity Permit’ application form for all projects in South Georgia31 May
Complete summer visitor forms (includes medical forms, personal details forms etc)8-10 wks prior to deployment
Ensure any equipment is suited for Antarctic operations1 July
Discuss shipment of cargo to and from Antarctica1 July
Identify fieldwork personnel1 July
Ensure availability of fieldwork personnel for pre-deployment trainingSeptember/ October
Arrange a Kitting Out Appointment  (Contact: BAS Clothing Manager: Brad Fitch)1 July