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Pre Award Operational Support Planning Questionnaire

All funding applicants whose  proposals will include fieldwork in the Antarctic (or at Signy Island, or at the subantarctic Bird Island) must complete a ‘Pre Award Operational Support Planning Questionnaire (OSPQ)’. This is an online form based on SharePoint which replaces the ‘Preliminary Request for Antarctic Logistic Support’.  The questionnaire should be submitted no later than three months prior to the submission deadline of the intended call.

Proposals which involve experimental investigations on any aspects of Antarctic fauna during the fieldwork may be referred to the Animal Welfare and Ethics Review Body, if the funding is successful. In such cases, Animal Welfare and Ethics Review Body approval is a prerequisite to BAS consenting to support the fieldwork. The Polar Funding Office at BAS ([email protected]) will manage the approval request process.

If your project is completely ship-based there is no need for you to submit a Pre Award OSPQ. Applications should be made through the NERC Marine Facilities, details are given below. If your activity is both field and ship-based you will need to complete the Antarctic logistic support form (for field) and the NERC Marine Facilities forms.

Pre Award OSPQs are considered by a Logistics Panel, convened at the BAS, with representation from BAS Operations and Logistics; NERC Head Office; and the NERC Polar Funding Office based at BAS. Feedback is supplied to applicants, from NERC Head Office.

Please note: Once approved, NERC will send you a PDF version of your ‘Pre Award OSPQ’ which must be included as an attachment with your funding application to NERC using the Joint electronic System (Je-S).

Approved requests will be valid for a period of 12 months only from the date of application.

Pre Award Operational Support Planning Questionnaire (OSPQ)

To complete a new questionnaire:

Email the Polar Funding Office at BAS ([email protected]) stating your name and institution. They will set up a new questionnaire and send you the link along with instructions for completion.

Deadlines.  Note that the submission deadline is 4 p.m. on the given date.

For non-NERC funding calls please contact the Polar Funding Office to agree a deadline for the OSPQ submission.

Funding call application deadlineDeadline for submission of Pre Award OSPQ
Large grants – Outline proposals 12th March 2019,  full proposals – November 2019 (exact date TBC)12th March 2019
Standard grants – 16th July 2019 25th April 2019
Standard grants –  January 2020 (exact date TBC)October 2019 (exact date TBC)
NERC Independent Research Fellowships – October 2019 (exact date TBC)2nd July 2019

Please see the NERC website for further information and guidelines. If the Large grant will require BAS Antarctic logistics support then a Pre Award OSPQ must be submitted to the Polar Funding Office at BAS ([email protected]) by the outline proposal closing date. Please note, the outline proposal should be submitted using the Joint electronic-Submissions system.

Ship-time and Marine Equipment application

Applicants should contact the NERC Marine Planning Officer, Natalie Clark (email: [email protected]) at an early stage – before commencing the Ship-time and Marine Equipment application – to discuss project planning requirements.

Application process:

  1. Create a user account
  2. Complete the SME application form
  3. Submit the full proposal, using the online Je-S form, including the profile number generated from the SME form

Note that the requested length (days) of a marine science cruise should include:

  • sailing time from a departure port, such as Stanley (Falkland Islands);
  • time for mobilisation and demobilisation;
  • the actual number of days during which scientific operations will be conducted.

Apply to NERC

If NERC Marine Facilities (NMF) Sea Systems technical support and/or equipment from the National Marine Equipment Pool is required, then Principal Investigators must include an estimate of the associated costs in their full proposal application. Applicants should contact the NMF Sea Systems Programme Manager, Colin Day, (email: [email protected]) to discuss their requirements, so that an estimate of the total technician and/or equipment support cost can be determined.

Spares and consumables will be provided by BAS to keep on-board equipment operational. However, all project personnel are responsible for the provision of consumables needed for acquisition of scientific data for their project. For example: provision of XBTs, standard seawater, salinity bottle inserts and scintillation counter vials.