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Antarctic Fieldwork Requirements

To ensure that BAS can incorporate your field work project’s requirements effectively in the complex logistics planning process and timelines Principal Investigators are requested to provide as much information as possible. Deadlines are scheduled to harmonise with BAS Operations planning and/or externally imposed deadlines (including shipping deadlines), to ensure that potential problems are identified at an early stage.


Please complete Antarctic Fieldwork Requirements Questionnaire 2015/16 and submit to [email protected] no later than 31st March 2015.

Note that not all Sections of this form will be relevant to all projects. The questionnaire should be completed by the project Principal Investigator, or by persons authorised by the Principal Investigator. The Principle Investigator is responsible for the accuracy of information provided on this form.

This form should not be used for Collaborative Gearing Scheme. Please contact the Antarctic Funding Office in the first instance ([email protected])


Principal Investigators are responsible for ensuring that the following actions are undertaken, to the stated deadlines, in preparation for fieldwork.

Action Deadline
Completion of Antarctic Requirements Form for 2015/2016 field season 31/03/2015
Attend the pre season briefing on 23rd April 23/04/2015
Request a map to aid Antarctic fieldwork planning (if required) 11/05/2015
Submit a Preliminary Environmental Impact Assessment form 11/05/2015
Check which permits are needed 11/05/2015
Complete the BAS Chemical Approvals Register (CAR) form (if applicable) 11/05/2015
Discuss arrangements for importing biological samples back to the UK 11/05/2015
Completion of science field project risk assessment 11/05/2015
Completion of detailed project plan, Standard Operating Procedures and related risk assessments (e.g.COSHH) where applicable
All risk assessments must be completed and approved by BAS prior to commencing work. Please contact Elaine Fitzcharles in the first instance – [email protected]
Submit Antarctic Permit applications (if required) 30/06/2015
Complete summer visitor forms (includes medical forms, personal details forms etc) 30/06/2015
Ensure any equipment is suited for Antarctic operations 30/06/2015
Discuss shipment of cargo to and from Antarctica 30/06/2015
Identify fieldwork personnel 30/06/2015
Ensure availability of fieldwork personnel for pre-deployment training 30/06/2015