Safety Manager – Aviation – Cambridge

Job reference:
BAS 81/19
Contract type:
Full Time
Open-Ended Appointment
This role is being offered at either a Band D or Band E dependent on experience. Band D - Starting from £30,782 per annum. Band E - Starting from £36,325 per annum.
We offer generous benefits
British Antarctic Survey
Cambridge (although overseas travel may be necessary)
Closing date:
28 July, 2019 11:59 pm


The British Antarctic Survey (BAS), part of the Natural Environment Research Council, undertakes and supports a world-class programme of scientific research. It sustains, for the UK, an active and influential regional presence and a leadership role in Antarctic affairs.

This role is essential to BAS maintaining Approvals and the associated international standards that allow operation of the DASH 7 and Twin Otters in support of the delivery of Polar Science. It needs a conscientious approach and attention to detail, as it is required to enable a safe operation, in challenging environments, through the application of key elements of a Safety Management System.

The safety manager must interact with operational personnel, senior managers and departmental heads throughout the organization. The safety manager should also foster positive relationships with regulatory authorities, agencies and service providers outside the organization. Other contacts will be established at a working level as appropriate.

They will act as an information conduit to bring safety issues to the attention of management and to deliver safety information staff and stakeholders through the promotion and analysis of effective safety reporting.

Another cornerstone to the role is the continuous improvement of hazard identification and risk assessment schemes within the Aviation SMS. This is both in response to reporting and audit events but also a pro-active approach to safety management.

They will build and maintain excellent working relationships with the organisations other safety managers and teams, and play a key role in integration within the wider safety context of the BAS operations.

The role is key to the Air Unit and covers all the areas from operation, communicating with Regulatory bodies, to interaction with international agencies. As such it requires someone who, through effective leadership, promotes a culture safe working practices.


The safety manager is responsible to the BAS Air Unit Accountable Manager for providing guidance and direction for the planning, implementation and operation of the Air Unit Safety Management System (SMS-Aviation). The aviation safety manager provides SMS-related services to the enable compliance with OTARs, IS-BAO and the BAS SMS.

The role is key fundamental to the safe operation of the aircraft, not just in Antarctica but worldwide. The role will facilitate investigations of incidents and co-ordinate actions and response to both incidents and to suggestions and changes to the operation that proactively enhance the safety of the operation environment. The leadership and co-ordination of safety across BAS is a fundamental principle of the organisation and this role will work with other safety managers to assure an integrated and holistic approach to the subject.


GCSE Maths GCSE English (or equivalent)


1) Manage the operation of the Aviation SMS covering all aspects of BAS Air Unit operations (to include ground, engineering, flight ops, contractors and stakeholders)
a. Conduct gap analysis of the current SMS
b. Create an implementation plan with the Accountable Manager to develop the Aviation SMS to achieve an integrated SMS within 24 months
i. aviation hazard risk register
ii. safety targets
iii. safety performance indicators
iv. safety assurance program (collect and analyse relevant safety data)
v. change management
vi. integrate appropriate parts of Part A Sect.3 to the Safety Management Manual
c. Monitor the effectiveness of the Aviation SMS
2) Develop BAS communication in the area of aviation safety
a. Support line managers in implementing and improving safety systems (but not be held directly accountable for all safety management performance)
b. Communicate safety issues to senior management
c. Communicate safety performance to relevant staff and contractors
d. Improve safety performance through facilitating in house AU management communication, and contractor communication
3) Manage all Aviation Safety Documentation
a. Develop and manage the Safety Management Manual – Aviation
b. Develop and manage a document management system, to include Risk Assessment and Incident Reporting. Maximo solution for storage and management of documents, from Cambridge, bases and homeworking.
c. Introduce defined procedures/SOPs for documenting/storing/actioning OR/MOR reports within the system.
d. Introduce a method of risk assessment of OR/MORs prior to and post mitigating actions
4) Ensure compliance with Safety/incident reporting related regulations
5) Manage Air Unit safety budget (specifically safety/SMS training)
6) Manage the risk assessment process of identified hazards
a. Collate RAs from all sections
b. Oversee RA reviews
c. Initiate new RAs when applicable
(individual managers responsible for providing initial RAs to Safety Manager and subsequently reviewing them)
7) Manage the Aviation Incident Reporting System as part of an Accident Prevention Program
a. Submit reports to appropriate authorities in timely manner
b. Initiate investigations and assign investigators
c. Collate actions/recommendations of ORs/MORs
d. Seek management agreement on proposed actions
e. Oversight and review/audit of closed OR/MORs
f. Monitor and evaluate results of corrective actions
8) Manage and edit the Flight Safety Bulletin
a. ensure aviation safety related information and organisational objectives are made clear and available to all personnel
b. provide an update of OR/MOR incidents, investigations, closures
9) Contribute to the Flight Safety Management Team (through the Safety Review Panel)
a. Instigate regular FSMT meetings (minimum 2 annually)
b. Provide annual Aviation Safety Report to FSMT – including analysis of trends/SPIs
10) Contribute to the Emergency Response Plan
a. Participate in ERP practices in appropriate role (& promote aviation related practices)
b. Review aviation related aspects of Emergency Response Plans and Procedures and update and develop as necessary
11) Instigate, conduct and administer safety surveys/audits
12) Manage and deliver aviation safety campaigns
13) Oversee and review safety training requirements for staff involved in BAS aircraft operations
14) Manage any future development of Flight Data Monitoring (FDM)

On-line application forms and further information are available on our website at

These are also available from the Human Resources Section, British Antarctic Survey, High Cross, Madingley Road, Cambridge, CB3 0ET. Tel: (01223) 221508.

Please quote reference: BAS 81/19
Closing date for receipt of application forms is: 28th July 2019
Interviews are scheduled to be held on: 14th August 2019

BAS is an Equal Opportunity employer. As part of our commitment to equality, diversity and inclusion and promoting equality in careers in science, we hold an Athena SWAN Bronze Award and have an active Equality, Diversity and Inclusion programme of activity. We welcome applications from all sections of the community. People from ethnic minorities and disabled people are currently under-represented and their applications are particularly welcome. We operate a guaranteed interview scheme for disabled candidates who meet the minimum criteria for the job. We are open to a range of flexible working options including part-time or full-time employment as well as flexible hours due to caring or other commitments.

Skills are listed as either Essential or Desirable. Desirable skills importance rating in parenthesis (1 is high, 5 is low)

Communication skills - a) oral skills b) written skills

  • Fluent in written and spoken English language. - Essential
  • Communication with external organisations. - Essential
  • Presentations. - Desirable [4]

Computer / IT skills

  • Databases - Desirable [2]
  • Microsoft Project - Desirable [3]
  • Internet page editing/production - Desirable [3]
  • Team working ability. - Desirable [2]

Decision Making

  • Logical approach. - Desirable [2]

Interpersonal skills

  • Team working. - Essential
  • Within teams and also with external organisations. - Desirable [1]

Managerial ability

  • Autonomous work (ie of self). - Essential

Numerical ability

  • Excel formula and spreadsheet manipulations. - Desirable [3]
  • GCSE Maths (or equivalent) - Essential

Other Factors

  • Ability to work abroad when required (eg Canada or Antarctica). - Essential


  • GCSE Maths GCSE English (or equivalent) - Essential
  • Degree Level - Desirable [4]

Resource Management ability

  • Delivering set targets (not necessarily financial). - Essential
  • Project delivery. - Desirable [2]

Skills / Experience

  • To have been involved in Aircraft operations or engineering processes - Essential
  • To have been involved in written procedure or Manual production. - Essential
  • To have been actively engaged in accident reporting schemes. - Essential
  • Ability to interpret Regulations - Desirable [1]
  • Engineering (elec. or mech.) - Desirable [3]
  • Experience of Safety Management Systems. - Desirable [1]
  • Aircraft operations - Desirable [1]

You can apply for this job online or you can print off the application forms, fill them out by hand and mail them.

Apply Online:

Apply by post:

If you would like to apply for this job but cannot apply online, you can print the application form(s) and post it back to us.

Please ensure you complete all required sections of the application form(s) and include a Cover Letter and a copy of your CV.

When posting your application, ensure there is sufficient postage.

These forms are in an OpenDocument format and may not be suitable for users of assistive technology. An accessible format may be requested by contacting us.

Send your completed application forms to:
Human Resources Team
British Antarctic Survey
High Cross, Madingley Road
United Kingdom

If you need more information

Email: [email protected]
Telephone: +44 (0)1223 221400
Facsimile: +44 (0)1223 362616

The information you provide during the application process will only be used for the purpose of progressing your application, to fulfil legal or regulatory requirements where necessary or, in the case of the Equal Opportunities Monitoring Questionnaire, to help BAS meet its equal opportunities policy.

The British Antarctic Survey will not share the information you provide with any third parties, and the information will be held securely by the British Antarctic Survey whether the information is in electronic or physical format. Please note that the Equal Opportunities Monitoring Questionnaire will be detached from your application prior to the short-listing of candidates for interview.

Unsuccessful applications will be securely destroyed 6 months after the end of the recruitment process (or 1 year after the end of the recruitment process in the case of Marine Staff and AEP. The applications of successful applicants will be retained as part of their personnel file.

Further information can be found in the information notice of NERC, our parent body.