Quality Assurance Manager – Aircraft Operations – Cambridge

Job reference:
BAS 82/19
Contract type:
Full Time
Open-Ended Appointment
Starting from £30,782 per annum.
We offer generous benefits
British Antarctic Survey
Cambridge (although overseas travel may be necessary).
Closing date:
28 July, 2019 11:59 pm


The British Antarctic Survey (BAS), part of the Natural Environment Research Council, aims to undertake a world-class programme of scientific research, and to sustain for the UK an active and influential regional presence and a leadership role in Antarctic affairs.

This role is essential to BAS maintaining Approvals and the associated international standards that allow operation of the DASH 7 and Twin Otters in support of Polar Science. It needs a conscientious approach and attention to detail, as it is required to demonstrate through both internal and external audit processes, compliance with the Regulations associated with aircraft operation.

Another cornerstone to the role is the document and procedures management system (Maximo). As an Administrator for this sytem for the Air Unit it enables current versions of mandatory documents to be accessed worldwide (should the need arise). This role manages the system itself and the documents within either directly or by liaison with the persons responsible for their review.

The role is key to the Air Unit and covers all the areas from auditing training files, communicating with Regulatory bodies to interaction with international agencies. As such it requires someone who is comfortable delivering to deadlines from a wide range of tasks. They will be a key member of the Air Unit and the wider Polar Operations team.


To ensure BAS maintains the OTAR 125, OTAR 39 approvals and IS-BAO accreditation and to keep abreast of emerging regulations that affect aircraft operation and airworthiness. Many of the functions listed below are critical in maintaining OTAR approvals and consequently the operation of the BAS aircraft fleet.


GCSE Maths and GCSE English (or equivalent).


# The post holder will be responsible for the Aviation Quality Management System as part of a wider QA team that are responsible for compliance with the regulatory framework of the ships, Station and Cambridge facility.

#The post holder will be responsible for the Aviation Quality Management System and the associated manuals and proccedures.

#Ensure the audit schedule for the year meets the regulatory requirements and carry out required audits for OTAR 39, IS-BAO/OTAR 125.

#Schedule monthly feedback sessions to the Air Unit Accountable Manager to the Health & Safety department quarterly on any issues or concerns.

#Enable IS-BAO accreditation by undertaking internal audits to ensure compliance with IS-BAO and hence OTAR 125 eg Pilot duty times, training records, Hazardous goods transport etc.

#Co-ordinate external audits including those for IS-BAO, and those involving ASSI and the Falkland Islands Civil Aviation dept.

#Act as Administrator for the Air Unit interaction with Maximo.

#Act as Administrator for the computer based training modules eg (Scandlearn).

#Organise and facilitate regular meetings with ASSI to ensure information flow. This will cover both Operational and Engineering aspects and is essential to keeping abreast of future Regulatory requirements.

#Maintain and update the Quality Assurance Manual ensuring that it complies with current standards. Carry out yearly review and audit.

On-line application forms and further information are available on our website at www.bas.ac.uk/vacancies.

These are also available from the Human Resources Section, British Antarctic Survey, High Cross, Madingley Road, Cambridge, CB3 0ET. Tel: (01223) 221508.

Please quote reference: BAS 82/19
Closing date for receipt of application forms is: 19th July 2019
Interviews are scheduled to be held on: 13th August 2019

BAS is an Equal Opportunity employer. As part of our commitment to equality, diversity and inclusion and promoting equality in careers in science, we hold an Athena SWAN Bronze Award and have an active Equality, Diversity and Inclusion programme of activity. We welcome applications from all sections of the community. People from ethnic minorities and disabled people are currently under-represented and their applications are particularly welcome. We operate a guaranteed interview scheme for disabled candidates who meet the minimum criteria for the job. We are open to a range of flexible working options including part-time or full-time employment as well as flexible hours due to caring or other commitments.

Skills are listed as either Essential or Desirable. Desirable skills importance rating in parenthesis (1 is high, 5 is low)

Communication skills

  • Fluent in written and spoken English language - Essential

Communication skills - a) oral skills b) written skills

  • Communication with external organisations - Essential

Computer / IT skills

  • Competent in Excel - Essential
  • Competent in Word - Essential
  • Databases - Desirable [2]
  • Microsoft Project - Desirable [3]
  • Internet page editing/production - Desirable [3]

Decision Making

  • Logical approach - Desirable [2]

Interpersonal skills

  • Team working - Essential
  • Within teams and also with external organisations - Desirable [1]

Managerial ability

  • Autonomous work (ie of self) - Essential
  • Team working ability - Desirable [2]

Numerical ability

  • GCSE Maths (or equivalent) - Essential
  • Excel formula and spreadsheet manipulations - Desirable [3]

Other Factors

  • Ability to work abroad when required (eg Canada or Antarctica) - Essential


  • (or equivalent) Auditor, GCSE Maths, GCSE English. - Essential

Resource Management ability

  • Delivering set targets (not necessarily financial). - Essential
  • Project delivery - Desirable [2]

Skills / Experience

  • To have been involved in Auditing processes. - Essential
  • To have been involved in written procedure or Manual production. - Essential
  • Accident reporting schemes. - Essential
  • Ability to interpret Regulations. - Desirable [1]
  • Experience of Safety Management Systems - Desirable [1]
  • Engineering (elec. or mech.) - Desirable [4]
  • Aircraft operations. - Desirable [1]
  • Project management. - Desirable [1]

You can apply for this job online or you can print off the application forms, fill them out by hand and mail them.

Apply Online:

Apply by post:

If you would like to apply for this job but cannot apply online, you can print the application form(s) and post it back to us.

Please ensure you complete all required sections of the application form(s) and include a Cover Letter and a copy of your CV.

When posting your application, ensure there is sufficient postage.

These forms are in an OpenDocument format and may not be suitable for users of assistive technology. An accessible format may be requested by contacting us.

Send your completed application forms to:
Human Resources Team
British Antarctic Survey
High Cross, Madingley Road
United Kingdom

If you need more information

Email: [email protected]
Telephone: +44 (0)1223 221400
Facsimile: +44 (0)1223 362616

The information you provide during the application process will only be used for the purpose of progressing your application, to fulfil legal or regulatory requirements where necessary or, in the case of the Equal Opportunities Monitoring Questionnaire, to help BAS meet its equal opportunities policy.

The British Antarctic Survey will not share the information you provide with any third parties, and the information will be held securely by the British Antarctic Survey whether the information is in electronic or physical format. Please note that the Equal Opportunities Monitoring Questionnaire will be detached from your application prior to the short-listing of candidates for interview.

Unsuccessful applications will be securely destroyed 6 months after the end of the recruitment process (or 1 year after the end of the recruitment process in the case of Marine Staff and AEP. The applications of successful applicants will be retained as part of their personnel file.

Further information can be found in the information notice of NERC, our parent body.