Programme Support Officer

Job reference:
BAS 22/93
Contract type:
Part-Time (80%)
Fixed-Term Appointment (4 Years and 4 Months)
£25,702 to £32,129 per annum
We offer generous benefits
British Antarctic Survey
Cambridge, plus travel to UK and European cities for short periods for meetings
Closing date:
17 July, 2022 11:59 pm


British Antarctic Survey are looking for a Programme Support Officer to join our Research Development and Support team.

The team provides support service to our science and projects teams. Their expertise includes identifying and developing new business and research opportunities, supporting the pre- and post-award stages of research grants and postgraduate study, managing large European funded projects, and managing science facilities & laboratories in the UK and the Polar Regions.


To provide administrative duties to assist the funded projects at BAS within the ReDS team. This includes tracking of activities and actions, dissemination of results, meeting organisation, report preparation, paying invoices and managing expenses, and adding value through communication and dissemination activities such as the project websites and social media accounts.


Maths and English GSCE or equivalent experience


Support projects managed by the ReDS post-award team

Tasks will include:

  • Manage the organisation and paperwork for project meetings, including room bookings, catering, travel, accommodation, document preparation, and follow up minutes and actions. Liaise with NERC on funding expenses, and provide admin support to the Programme Manager with the meeting content and its delivery.
  • Manage publications: allocate publication numbers to scientists, track progress from submission to publication, log published papers in required databases, and ensure versions are available for open access
  • Ensure expenses are claimed correctly, support the production of the BAS personnel timesheets as needed, and liaise with BAS finance and corporate services.
  • Manage project websites/web pages, and social media accounts, including continuous updates.
  • Provide support for the following:
    o Reporting – science, management and deliverables
    o Deliverables & milestones
    o Website/document sharing
    o Press/publicity
    o Managing mailing lists
    o Video conferencing and webinars

The above lists are not exhaustive and the job holder is required to undertake such duties as may reasonably be requested within the scope of the post. All employees are required to act
professionally, co-operatively and flexibly in line with the requirements of the post and UKRI.

Publication date: 10 June 2022
Closing date for receipt of application forms is: 17 July 2022

At BAS, our vision is to be a world-leading centre for polar science and operations. Making our vision a reality depends on the excellence and diversity of our staff. We are committed to creating a workplace where all our staff can flourish and succeed. BAS is a Disability Confident employer, we are proud to hold a bronze Athena Swan award and we are a member of enei, the Employers Network for Equality & Inclusion.

We appreciate the importance of achieving work-life balance and support this with a number of family and carer-friendly policies. Plus a flexible working policy for those who may wish to amend their working pattern or arrangement.

Skills are listed as either Essential or Desirable. Desirable skills importance rating in parenthesis (1 is high, 5 is low)

Communication skills

  • Proficient in written and spoken English language - Essential
  • Experience of proof reading scientific documents - Desirable [5]

Computer / IT skills

  • Familiar with MS Word and Excel. - Essential
  • Aptitude to be trained in reference managing software - Essential
  • Experience of project management tools - Desirable [3]

Decision Making

  • Be able to work independently with supervision and resource - Essential

Interpersonal skills

  • Be able to work in a small team effectively and flexibly - Essential
  • Communicate effectively with personnel from various backgrounds - Desirable [1]

Numerical ability

  • Competent and accurate with budgeting and expenses tracking - Essential
  • Experience of managing budgets. - Desirable [1]

Other Factors

  • Ability to interpret and understand EU grant procedures - Essential
  • Close attention to detail - Essential


  • Maths and English GSCE or equivalent experience - Essential

Resource Management ability

  • Understand resource tracking and planning in a science grant context - Essential

Skills / Experience

  • Secretarial/administrative experience. - Essential
  • Experience of EU project management - Desirable [2]
  • Minute writing experience - Desirable [2]
  • Experience in dissemination of science. - Desirable [4]

In order to apply, please complete and upload all the application forms listed below. If you experience any issues in uploading your Application Form, please email us your complete application, making reference to the job reference and title.

If you are an EU, EEA or Swiss citizen, please visit this website before applying.

Apply Online:

Apply by post:

Due to the COVID-19 outbreak, the Recruitment team is working remotely and cannot access the building. If you would like to apply for this job but cannot apply online, please contact us: [email protected]

If you need more information

[email protected]
+44 (0)1223 221400
+44 (0)1223 362616

The information you provide during the application process will only be used for the purpose of progressing your application, to fulfil legal or regulatory requirements where necessary or, in the case of the Equal Opportunities Monitoring Questionnaire, to help BAS meet its equal opportunities policy.

The British Antarctic Survey will not share the information you provide with any third parties, and the information will be held securely by the British Antarctic Survey whether the information is in electronic or physical format. Please note that the Equal Opportunities Monitoring Questionnaire will be detached from your application prior to the short-listing of candidates for interview.

Unsuccessful applications will be securely destroyed 6 months after the end of the recruitment process (or 1 year after the end of the recruitment process in the case of Marine Staff and AEP. The applications of successful applicants will be retained as part of their personnel file.

Further information can be found in the information notice of NERC, our parent body.