Programme Support Manager

Job reference:
BAS 22/62
Contract type:
Part-Time (50%)
Fixed-Term Appointment (3 Years)
£31,931 to £39,915 per annum pro rata
We offer generous benefits
British Antarctic Survey
Closing date:
12 June, 2022 11:59 pm


British Antarctic Survey is looking for a Programme Support Manager to join our Research Development and Support (ReDS) Team.

The role will involve working with the Head of ReDS and Senior Programmes Manager to deliver a range of programme management tasks in support of a portfolio of European funded projects.

Who we are

British Antarctic Survey (BAS) delivers and enables world-leading interdisciplinary research in the Polar Regions. Its skilled science and support staff based in Cambridge, Antarctica and the Arctic, work together to deliver research that uses the Polar Regions to advance our understanding of Earth as a sustainable planet. Through its extensive logistic capability and know-how BAS facilitates access for the British and international science community to the UK polar research operation. Numerous national and international collaborations, combined with an excellent infrastructure help sustain a world-leading position for the UK in Antarctic affairs.

British Antarctic Survey is a component of the Natural Environment Research Council (NERC). NERC is part of UK Research and Innovation We employ experts from many different professions to carry out our Science as well as to keep the lights on, feed the research and support teams, and keep everyone safe! If you are looking for an opportunity to work with amazing people in amazing places, then British Antarctic Survey could be for you. We aim to attract the best people for those jobs.


To work with the Head of ReDS and Senior Programmes Manager to deliver a range of programme management tasks in support of a portfolio of European funded projects. It usually involves a national or international consortia of researchers and institutes, where BAS has a recognised coordinating role or lead within the consortium or is delivering a significant work package or task to a programme.

To provide support and guidance to BAS, in matters relating to EU funded projects.


Degree Level Education in science or administration (or equivalent)


  • To support BAS’s post-award activities by managing the implementation, delivery and closure of research projects alongside the project Principal Investigator as required and in particular, EU funded projects (Marie Skłodowska-Curie Actions, Research Infrastructures, Societal Challenges, European Research Council).
  • To manage the start-up and implementation of projects, including negotiations leading to grant and consortium agreements, contracts, etc.
  • To be responsible for coordinating the production of reports required by funding agencies and stakeholders, e.g. science deliverables, financial, data management, stakeholder engagement.
  • To lead on preparation for audit certification and audits with BAS Finance and ReDS Team.
  • To organise and facilitate project meetings, steering committees, work package meetings and other meetings associated with the projects.
  • Where necessary, to manage the Communication Plans of funded projects, including implementing project websites, developing databases, etc. Ensure regular communication with project partners.
  • To line manage the Programme Administrator(s) on specific large grant-funded project(s) where BAS has the coordinating role. The Administrator supports the Programmes Manager in the management of that programme.
  • To develop and maintain an effective working relationship with the main research sponsors and funding schemes that support research at BAS, especially those of the European Union.
  • To develop and maintain relationships across NERC and UK SBS to ensure a coordinated approach to access European / International funding (e.g. European Liaison Officers).

Publication date: 10 May 2022

At BAS, our vision is to be a world-leading centre for polar science and operations. Making our vision a reality depends on the excellence and diversity of our staff. We are committed to creating a workplace where all our staff can flourish and succeed. BAS is a Disability Confident employer, we are proud to hold a bronze Athena Swan award and we are a member of enei, the Employers Network for Equality & Inclusion.

We appreciate the importance of achieving work-life balance and support this with a number of family and carer-friendly policies. Plus a flexible working policy for those who may wish to amend their working pattern or arrangement.

Skills are listed as either Essential or Desirable. Desirable skills importance rating in parenthesis (1 is high, 5 is low)

Communication skills

  • Proficient in written and spoken English. - Essential
  • Ability to communicate at different levels - Essential
  • Ability to write reports and provide high impact advice - Desirable [2]
  • Ability to take a strategic view - Desirable [4]

Computer / IT skills

  • Expertise in Microsoft Office and web site management and applications. - Essential
  • Experience of database and project management tools. - Desirable [3]

Decision Making

  • Sound judgment and ability to work independently - Essential

Interpersonal skills

  • Excellent interpersonal skills with people at all levels - Essential

Managerial ability

  • Demonstrate skills in effective negotiation and persuasion to deliver positive outcomes. - Essential
  • Line management experience. - Desirable [3]

Numerical ability

  • Competent and accurate with budgeting and expenses tracking for research grants - Essential
  • Experience of managing budgets - Essential
  • Experience of managing budgets - Desirable [3]

Other Factors

  • Ability and willingness to master funding agency processes and procedures - Essential
  • Personal knowledge and expertise on research funding opportunities and processes - Desirable [2]


  • Degree Level Education in science or administration (or equivalent) - Essential
  • Master’s Degree - Essential

Resource Management ability

  • Ability to plan and decide priorities and to solve complex problems. - Essential
  • Experience in resource tracking and planning in a science grant context. - Essential
  • Demonstrate initiative and drive - Desirable [2]

Skills / Experience

  • Skills and experience in running science co-ordination offices. - Essential
  • Skills and experience in project, budget and financial management, including EU-funded projects. - Essential
  • Experience of working in a research office environment - Desirable [3]
  • Experience in negotiating complex contracts and commercial agreements. - Desirable [4]

In order to apply, please complete and upload all the application forms listed below. If you experience any issues in uploading your Application Form, please email us your complete application, making reference to the job reference and title.

If you are an EU, EEA or Swiss citizen, please visit this website before applying.

Apply Online:

Apply by post:

Due to the COVID-19 outbreak, the Recruitment team is working remotely and cannot access the building. If you would like to apply for this job but cannot apply online, please contact us: [email protected]

If you need more information

[email protected]
+44 (0)1223 221400
+44 (0)1223 362616

The information you provide during the application process will only be used for the purpose of progressing your application, to fulfil legal or regulatory requirements where necessary or, in the case of the Equal Opportunities Monitoring Questionnaire, to help BAS meet its equal opportunities policy.

The British Antarctic Survey will not share the information you provide with any third parties, and the information will be held securely by the British Antarctic Survey whether the information is in electronic or physical format. Please note that the Equal Opportunities Monitoring Questionnaire will be detached from your application prior to the short-listing of candidates for interview.

Unsuccessful applications will be securely destroyed 6 months after the end of the recruitment process (or 1 year after the end of the recruitment process in the case of Marine Staff and AEP. The applications of successful applicants will be retained as part of their personnel file.

Further information can be found in the information notice of NERC, our parent body.