Programme Resource Planner

Job reference:
BAS 21/61
Contract type:
Full Time
Duration:
Open Ended Appointment
Salary:
Starting from £39,748 to £50,790 per annum.
Benefits:
We offer generous benefits
Team:
New Polar Vessel and Associated Projects team
Location:
BAS Cambridge
Closing date:
18 April, 2021 11:59 pm

Due to the COVID-19 outbreak, please note there may be delays to our recruitment timeline.

Description

British Antarctic Survey are looking for a Programme Resource Planner to assist with the modernisation of our Antarctic infrastructure. The successful candidate will be involved in the development of standards, processes and templates needed to set projects up for success.

Who we are
British Antarctic Survey (BAS) delivers and enables world-leading interdisciplinary research in the Polar Regions. Our skilled science and support staff based in Cambridge, Antarctica and the Arctic, work together to deliver research that uses the Polar Regions to advance our understanding of Earth as a sustainable planet. Through our extensive logistic capability and know how BAS facilitates access for the British and international science community to the UK polar research operation. Numerous national and international collaborations, combined with an excellent infrastructure help sustain a world leading position for the UK in Antarctic affairs. British Antarctic Survey is a component of the Natural Environment Research Council (NERC). NERC is part of UK Research and Innovation www.ukri.org

Purpose

Over the last 5 years, the Natural Environment Research Council (NERC, part of UKRI) and British Antarctic Survey (BAS) have invested in an initial phase of projects, to modernise its Antarctic infrastructure. This investment has delivered a new polar research vessel, the RRS Sir David Attenborough, new wharves at King Edward Point in South Georgia, and at Rothera, and building improvements at Rothera and on Bird Island. We are also currently building a new science and operations build, the Discovery Building, which will complete in 2022.

NERC/BAS are shortly to embark on the next exciting phase of modernisation, which will see the acquisition of a new long-range transport aircraft, hangar and runway enhancements which are needed to support it, and the trial and scale-up of renewable energy generation. Further projects are likely to include new waste management facilities, domestic accommodation and a marine facility, all at Rothera. We also intend to look at further infrastructure requirements for our Island stations and that required for our future work in East Antarctica. These projects are all being delivered under the Antarctic Infrastructure Modernisation Programme (AIMP) Phase 2.

The AIMP projects are part of a Government capital investment for the development of sustainable and efficient infrastructure. In addition, BAS is embarking on an extensive programme of transformation to achieve a number of objectives including using resources more effectively, realising the benefits of capital investments and the integration of BAS business systems and capability with other BAS functions.

To support us in our work, NERC/BAS has entered into long term partnering contracts with a Technical Advisor and a Construction Partner in order to deliver this challenging programme and BAS has set up a Programme Management Office.

This is a relatively new and growing function and the person suitable for this role will understand and appreciate the exciting challenge this involves. The role will be involved in the development of standards, process and templates needed to set projects up for success, particularly those associated with the planning role.

The core purpose of the role is in coordinating, creating and managing project plans with a focus on cost, resource and milestones. This includes tracking the milestones inclusive of chasing inputs and plan updates, resource, cost loading and spend profiling, logic dependencies and critical path analysis, developing master plans for the individual packages of work, assumptions for the programme lifecycle and ensuring alignment with PMO standards and processes.

BAS has a strong team focus and a true purpose. We want you to share our passion, and our values. If you’d like to join us, take that step forward and apply. You will be working with a truly flexible employer offering a real work life balance, and who has fully embraced working from home culture during lockdown.

Duties

  • Ensure all critical resources and task dependencies are identified and related risks are assessed, communicated, prioritised and managed.
  • Develop, track and maintain dependencies across programmes & projects across the portfolios and recommend appropriate actions where there are areas of concern
  •  Chair planning meetings, providing information on new or amended assignments, securing updates and updating the Plan.
  • Facilitate the resolution of resource requirement conflicts between the portfolio of programmes, projects and changes.
  • Operate within the Programme Office governance processes, supporting both the delivery teams and the business to ensure the right pragmatic balance between control and timely delivery and quality.

Key Accountabilities:

  • To enable the successful delivery of a large and complex programme (Antarctica Infrastructure Modernisation) by establishing and proactively managing a structured integrated programme schedule and RAID (risks, assumptions, issues and dependencies), as part of programme office support, with collaboration and input from programme, workstream, project managers and SMEs.
  • Ensure i) the programme delivers planned benefits on time, ii) risks are incrementally managed and minimised, iii) opportunities are turned into monetised upsides.
  • To build in-depth knowledge of programme scope, priorities; to build WBS and PBS, activity planning, sequencing, resourcing, durations, apply frameworks, gates and milestones; to build and maintain a detailed resource plan for the programme to achieve the schedule; to perform contingency planning; to provide weekly cadence of schedule updates and reporting.
  • To build team competency among project professionals in planning and risk management through knowledge transfer coaching and on the job training to improve team performance and effectiveness.

Please quote reference: BAS 21/61
Publication date: 17/03/2021
Closing date for receipt of application forms is: 18th April 2021
Interviews are scheduled to be held: 06/05 and 07/05

BAS is an Equal Opportunity employer. As part of our commitment to equality, diversity and inclusion and promoting equality in careers in science, we hold an Athena SWAN Bronze Award and have an active Equality, Diversity and Inclusion programme of activity. We welcome applications from all sections of the community. People from ethnic minorities and disabled people are currently under-represented and their applications are particularly welcome. We operate a guaranteed interview scheme for disabled candidates who meet the minimum criteria for the job and will provide necessary adaptations for the interview. We are open to a range of flexible working options, including job sharing, to support childcare and other caring responsibilities.

Skills are listed as either Essential or Desirable. Desirable skills importance rating in parenthesis (1 is high, 5 is low)

Communication skills - a) oral skills b) written skills

  • Excellent written and presentation skills, tailored to the stakeholder audience - Essential
  • Highly articulate with effective interpersonal and analytical skills - Essential

Computer / IT skills

  • Significant experience using Microsoft Project, able to demonstrate competence in drafting plans from conception through to construction and completion - Essential
  • Able to output effective schedule reports that promote confidence and drive timely decision making - Essential

Interpersonal skills

  • Ability to engage experienced project managers effectively in proactive scheduling and RAID management - Essential
  • Experience using collaborative skills in resolving long and short-term resource allocation & strong stakeholder management - Essential

Numerical ability

  • Good numerical skills with an ability to interrogate plans for financial and resource planning/forecasting - Essential

Other Factors

  • Ability to interrogate plans and experience with master planning - Essential
  • Self-motivated, team player and collaborator with strong influencing skills and attention to detail - Essential
  • Be able to thrive in a fun challenging environment and a desire to develop new skills - Essential

Skills / Experience

  • Implementing the lifecycle framework (gates, milestones) and deliverables matrix - Essential
  • Demonstrable skills in RAIDO management including proactive risk and issue management. - Essential
  • Experience in establishing and maintaining complex programme schedules for large programmes - Essential
  • Critical path analysis experience - Essential
  • Experience planning/scheduling complex and multidisciplinary programmes (business change experience advantageous) - Essential
  • Experienced in PMO planning management of a business unit - Essential
  • Strong knowledge of programme governance - Essential
  • Experience of Resource scheduling/planning at scale within commercially diverse teams - Essential

In order to apply, please complete and upload all the application forms listed below. If you experience any issues in uploading your Application Form, please email us your complete application, making reference to the job reference and title.

If you are an EU, EEA or Swiss citizen, please visit this website before applying.

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Due to the COVID-19 outbreak, the Recruitment team is working remotely and cannot access the building. If you would like to apply for this job but cannot apply online, please contact us: [email protected]

If you need more information

Email
[email protected]
Telephone:
+44 (0)1223 221400
Facsimile:
+44 (0)1223 362616

The information you provide during the application process will only be used for the purpose of progressing your application, to fulfil legal or regulatory requirements where necessary or, in the case of the Equal Opportunities Monitoring Questionnaire, to help BAS meet its equal opportunities policy.

The British Antarctic Survey will not share the information you provide with any third parties, and the information will be held securely by the British Antarctic Survey whether the information is in electronic or physical format. Please note that the Equal Opportunities Monitoring Questionnaire will be detached from your application prior to the short-listing of candidates for interview.

Unsuccessful applications will be securely destroyed 6 months after the end of the recruitment process (or 1 year after the end of the recruitment process in the case of Marine Staff and AEP. The applications of successful applicants will be retained as part of their personnel file.

Further information can be found in the information notice of NERC, our parent body.