Procurement and Supply Chain Business Partner – Cambridge

Job reference:
BAS 35/19
Contract type:
Full Time
Fixed-Term Appointment (2 Years)
Starting from £37,789 per annum.
We offer generous benefits
British Antarctic Survey
Closing date:
31 March, 2019 11:59 pm


The British Antarctic Survey (BAS) are looking for a Procurement & Supply Chain Business Partner to join the Corporate Services Team. The post holder will play a key role in providing a professional and high quality Procurement & Supply Chain business support function to BAS.

BAS is a dynamic organisation that operates year-round in some of the most extreme environments on earth. Our operations are highly complex due to our infrastructure in Antarctica (polar ships, five research stations and a fleet of five aircraft), the Antarctic climate and the requirement to procure and deploy goods (and staff) south during very short shipping windows. We frequently need to purchase bespoke science/engineering equipment that is deployed both in Antarctica and/or in our Cambridge site. Often, there is a very limited pool of suppliers who can provide the specialist goods/services we require - sometimes at short notice. We also operate laboratories in Cambridge, on our science vessel and in our research stations.

BAS also undertakes an increasing portfolio of research which is funded by external organisations such as the EU, DEFRA, other governmental organisations and private sector companies. This requires appropriate commercial contracts, Memorandum of Understanding, licence agreements and partnerships etc.

In order to succeed in this high-profile role, the post-holder must quickly establish and develop positive working relationships with stakeholders across BAS and ensure that advice and support is outcome-focussed, risk-based and commercially-sound, while ensuring public sector procurement regulation compliance.

This will enable BAS to:
• Plan and implement strategic management of procurement & supply chain needs and priorities.
• Support us in delivering our operational and corporate objectives.
• Provide the highest level of customer service to all stakeholders.
• Maintain an effective interface with our parent body, the Natural Environment Research Council (NERC) and our current, or future, procurement delivery partners.

Transactional procurement services are currently delivered to BAS by Shared Business Services Ltd (SBS).

The post-holder will report to the Director of Corporate Services.


- To plan and implement strategic management of procurement & supply chain needs and priorities.
- Support BAS in delivering our operational and corporate objectives.
- Provide the highest level of customer service to all stakeholders.
- Maintain an effective interface with our parent body, the Natural Environment Research Council (NERC) and our current, or future, procurement delivery partners.


Educated to A level standard or beyond.


• To provide commercial insight and challenge in supporting BAS on the development and implementation of the procurement strategy and associated sourcing strategies.

• To work proactively with project managers, budget holders and other key stakeholders to seek alternative methods of delivery, where possible to reduce the cost of services and demonstrate on-going value for money.

• Work effectively with SBS to develop and maintain BAS as a highly effective intelligent client to SBS as the Purchasing Partner organisation.

• Proactive involvement in tendering procedures including the development of evaluation criteria and methods, commercial arrangements, negotiations and, where practicable, in the development of specifications, scopes of work other key contractual documentation.

• Developing strong peer relationships which encourage early involvement in the management planning and project cycles to ensure that procurement and supply chain aspects are fully explored also to produce and maintain a BAS requirement pipeline and early warning system.

• Gain and disseminate across BAS an excellent working understanding of the public contract regulations and the associated procurement procedures and systems to ensure high level of compliance. Also to ensure that procurement & supply chain activity is undertaken in an ethical and sustainable manner in line with procurement policy and best procurement practice.

• Support the development and delivery of BAS commercial and partnership funding by working flexibly within the contracting team across procurement and commercial income activities.

• Other duties include:
o To actively work with end users to develop, manage and undertake contract monitoring activities and validate performance and quality information, including that of SBS.
o Participate in supply market research and investigations, as appropriate to provide intelligence to better inform management decisions in procurement & supply chain.
o Support and participate in the development and delivery of training, awareness and briefing events to BAS on procurement & supply chain related matters.

• To undertake other duties as requested by the Director of BAS.

On-line application forms and further information are available on our website at

These are also available from the Human Resources Section, British Antarctic Survey, High Cross, Madingley Road, Cambridge, CB3 0ET. Tel: (01223) 221508.

Please quote reference: BAS 35/19

Closing date for receipt of application forms is: 31st March 2019
Interview date: 10th April 2019
Proposed start date: As soon as possible.

BAS is an Equal Opportunity employer. As part of our commitment to equality, diversity and inclusion and promoting equality in careers in science, we hold an Athena SWAN Bronze Award and have an active Equality, Diversity and Inclusion programme of activity. We welcome applications from all sections of the community. People from ethnic minorities and disabled people are currently under-represented and their applications are particularly welcome. We operate a guaranteed interview scheme for disabled candidates who meet the minimum criteria for the job. We are open to a range of flexible working options including part-time or full-time employment as well as flexible hours due to caring or other commitments.

Skills are listed as either Essential or Desirable. Desirable skills importance rating in parenthesis (1 is high, 5 is low)

Communication skills

  • Able to communicate complex issues in a clear, concise, logical and well-structured way in plain English. Experience of presenting information to a diverse audience. - Essential
  • Membership of a related professional body or association. - Desirable [3]

Decision Making

  • Commercially aware and innovative, with ability to influence, negotiate, manage risks, obtain value for money and liaise with a range of stakeholders to facilitate joint decision-making. - Essential


  • Educated to A level standard or beyond. - Essential

Skills / Experience

  • Demonstrable experience in provision of commercial support to a complex organisation/s with diverse procurement and supply chain needs. - Essential
  • Experience of preparing specifications and evaluation criteria and other key contractual documentation such as performance measures or service level agreements. - Essential
  • Strong communications and relationship building experience both internally and externally with contractors, suppliers and agents. - Essential
  • Demonstrable knowledge of commercial techniques and levels to best shape and influence commercial arrangements. - Essential
  • Good understanding of public contract regulations and public sector procurement processes. - Desirable [3]

Tesm Skills

  • Ability to work well within teams. - Essential

You can apply for this job online or you can print off the application forms, fill them out by hand and mail them.

Apply Online:

Apply by post:

If you would like to apply for this job but cannot apply online, you can print the application form(s) and post it back to us.

Please ensure you complete all required sections of the application form(s) and include a Cover Letter and a copy of your CV.

When posting your application, ensure there is sufficient postage.

These forms are in an OpenDocument format and may not be suitable for users of assistive technology. An accessible format may be requested by contacting us.

Send your completed application forms to:
Human Resources Team
British Antarctic Survey
High Cross, Madingley Road
United Kingdom

If you need more information

Email: [email protected]
Telephone: +44 (0)1223 221400
Facsimile: +44 (0)1223 362616

The information you provide during the application process will only be used for the purpose of progressing your application, to fulfil legal or regulatory requirements where necessary or, in the case of the Equal Opportunities Monitoring Questionnaire, to help BAS meet its equal opportunities policy.

The British Antarctic Survey will not share the information you provide with any third parties, and the information will be held securely by the British Antarctic Survey whether the information is in electronic or physical format. Please note that the Equal Opportunities Monitoring Questionnaire will be detached from your application prior to the short-listing of candidates for interview.

Unsuccessful applications will be securely destroyed 6 months after the end of the recruitment process (or 1 year after the end of the recruitment process in the case of Marine Staff and AEP. The applications of successful applicants will be retained as part of their personnel file.

Further information can be found in the information notice of NERC, our parent body.