PMO Programme Planner

Job reference:
BAS 21/117
Contract type:
Full Time
Duration:
Open-Ended appointment
Salary:
Starting from £39,748 to £44,166 per annum.
Benefits:
We offer generous benefits
Team:
Project Management Office
Location:
Cambridge
Closing date:
19 September, 2021 11:59 pm

Description

The British Antarctic Survey (BAS) are currently looking for a PMO Planner to join our Antarctic Infrastructure Modernisation Programme (AIMP) and to report into the Head of the Programme Management Office.

Who we are
British Antarctic Survey (BAS) delivers and enables world-leading interdisciplinary research in the Polar Regions. Its skilled science and support staff based in Cambridge, Antarctica and the Arctic, work together to deliver research that uses the Polar Regions to advance our understanding of Earth as a sustainable planet.
British Antarctic Survey is a component of the Natural Environment Research Council (NERC). NERC is part of UK Research and Innovation www.ukri.org. We employ experts from many different professions to carry out our Science as well as to keep the lights on, feed the research and support teams and keep everyone safe! If you are looking for an opportunity to work with amazing people in amazing places, then British Antarctic Survey could be for you. We aim to attract the best people for those jobs.

What is the role about?
The successful candidate will sit within the programme management office and deliver a business partnership role to the key workstream leads, project managers and impacted operational managers. The planner role is one of stewardship to ensure good governance and planning control over programme progress.
The post holder will work with the programme management team to provide planning analysis to support decision making to achieve the delivery of the programme and meet its objectives. They must be able to objectively challenge & assist in creating implementation plans. They will ensure planning policies and standards are adhered to, and create detailed plans where necessary to manage risks.
As the Programme Planner you will also create detailed delivery plans in the support of risks and recommend solutions where necessary. By working with senior team members, you will agree key milestones, activities and resource requirements ensuring that conflicts are identified at the earliest possible stage.

Purpose

The successful candidate will sit within the programme management office and deliver a business partnership role to the key workstream leads, project managers and impacted operational managers. The planner role is one of stewardship to ensure good governance and planning control over programme progress.

The post holder will work with the programme management team to provide planning analysis to support decision making to achieve the delivery of the programme and meet its objectives. They must be able to objectively challenge & assist in creating implementation plans. They will ensure planning policies and standards are adhered to, and create detailed plans where necessary to manage risks.

As the Programme Planner you will also create detailed delivery plans in the support of risks and recommend solutions where necessary. By working with senior team members, you will agree key milestones, activities and resource requirements ensuring that conflicts are identified at the earliest possible stage.

Duties

You will be familiar with or strive to work on complex integrated project & programme schedules with knowledge of programme road maps and documenting key schedules. With the ability to recognise planning risks, you will be able to recommend planning solutions and put them into actions by liaising with the appropriate individuals within the programme. Your planning and organisational skills will be second to none, achieving tight deadlines with the appropriate level of quality. It is essential that you are an advanced user of MS Project as this is a fundamental part of the role. Importantly, you will be able to present information professionally and with clarity, demonstrating a high level of written and oral communication skills.

• Ability to document project and programme schedules to an appropriate level ensuring key milestones, activities and resource requirements are defined and understood, dependencies and conflicts are identified and flagged for resolution by the team
• Ensure regular updating and refining of schedules to provide and up to date view and incorporate changes arising from programme review, to mitigate risk etc. Ensure documented audit trail.
• Produce the Programme schedule progress report for review with the Programme Director and senior team
• Generate schedule reports at the required frequency and review & address variances with appropriate programme team members
• Input to relevant programme control documentation
• Ensure the accuracy of all programme schedule documentation, where necessary amending, editing and consolidating documentation to ensure clarity and professional presentation
• Managing the processing of schedule documentation to ensure high standards of reliability, security, visibility, availability and version control are maintained
• Complying with all relevant BAS rules, procedures and guidelines. Is aware of responsibilities under the BAS data protection policy.

Essential skills include

• Familiarity of working with complex integrated project & programme schedules including incorporation of sub contract plans
• Maintenance of programme road map incl Executive milestone tracker
• Practice in developing resource schedules & developing reports to all levels of the business
• Must have excellent planning and organisational skills and be able to work with both autonomy and as part of the team
• Able to recognise risks / issues, recommend solutions and be able to put solutions into actions as required
• Be able to develop and sustain relationships with individuals at all levels in an organisation (both internal and external), including the ability to engage with and influence stakeholders
• Experience of managing & achieving to tight deadlines with the appropriate quality
• Able to maintain confidentiality
• Must have strong written, oral and interpersonal skills
• Advanced user of MS Project, Excel, Word and PowerPoint
• Excellent communicator who is able to maintain critical thinking

Desirable skills include
• Experience in creating and maintaining programme, Work Breakdown Structure (WBS) & Organisational Breakdown Structure (OBS), Responsibility Assignment Matrix (RAM)
• Ability to carry out Schedule Quality Analysis (SQA) and Critical Path Analysis (CPA), Schedule Risk Analysis (SRA) & Schedule Uncertainty Analysis (SUA)
• Experience in transformation or business change programmes (ideally large relocation and or complex building programmes)

BAS has a strong team focus and a true purpose. We want you to share our passion, and our values. If you’d like to join us, take that step forward and apply.

At BAS, our vision is to be a world-leading centre for polar science and operations. Making our vision a reality depends on the excellence and diversity of our staff. We are committed to creating a workplace where all our staff can flourish and succeed. BAS is a Disability Confident employer, we are proud to hold a bronze Athena Swan award and we are a member of enei, the Employers Network for Equality & Inclusion.

We appreciate the importance of achieving work-life balance and support this with a number of family and carer-friendly policies. Plus a flexible working policy for those who may wish to amend their working pattern or arrangement.


Please quote reference for any queries: BAS 21/117
Publication date: 25/08/2021
Closing date for receipt of application forms is: 29th September 2021
Interviews are scheduled to be held on: 30th September 2021

At BAS, our vision is to be a world-leading centre for polar science and operations. Making our vision a reality depends on the excellence and diversity of our staff. We are committed to creating a workplace where all our staff can flourish and succeed. BAS is a Disability Confident employer, we are proud to hold a bronze Athena Swan award and we are a member of enei, the Employers Network for Equality & Inclusion.

Skills are listed as either Essential or Desirable. Desirable skills importance rating in parenthesis (1 is high, 5 is low)

Communication skills - a) oral skills b) written skills

  • • Must have strong written, oral and interpersonal skills - Essential

Computer / IT skills

  • • Advanced user of MS Project, Excel, Word and PowerPoint - Essential

Interpersonal skills

  • • Excellent communicator who is able to maintain critical thinking - Essential
  • • Be able to develop and sustain relationships with individuals at all levels in an organisation (both internal and external), including the ability to engage with and influence stakeholders - Essential

Other Factors

  • • Must have excellent planning and organisational skills and be able to work with both autonomy and as part of the team - Essential

Skills / Experience

  • • Familiarity of working with complex integrated project & programme schedules including incorporation of sub contract plans - Essential
  • • Maintenance of programme road map incl Executive milestone tracker - Essential
  • • Practice in developing resource schedules & developing reports to all levels of the business - Essential
  • • Able to recognise risks / issues, recommend solutions and be able to put solutions into actions as required - Essential
  • • Experience in creating and maintaining programme, Work Breakdown Structure (WBS) & Organisational Breakdown Structure (OBS), Responsibility Assignment Matrix (RAM) - Desirable [2]
  • • Ability to carry out Schedule Quality Analysis (SQA) and Critical Path Analysis (CPA), Schedule Risk Analysis (SRA) & Schedule Uncertainty Analysis (SUA) - Desirable [2]
  • • Experience in transformation or business change programmes (ideally large relocation and or complex building programmes) - Desirable [2]

In order to apply, please complete and upload all the application forms listed below. If you experience any issues in uploading your Application Form, please email us your complete application, making reference to the job reference and title.

If you are an EU, EEA or Swiss citizen, please visit this website before applying.

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Due to the COVID-19 outbreak, the Recruitment team is working remotely and cannot access the building. If you would like to apply for this job but cannot apply online, please contact us: [email protected]

If you need more information

Email
[email protected]
Telephone:
+44 (0)1223 221400
Facsimile:
+44 (0)1223 362616

The information you provide during the application process will only be used for the purpose of progressing your application, to fulfil legal or regulatory requirements where necessary or, in the case of the Equal Opportunities Monitoring Questionnaire, to help BAS meet its equal opportunities policy.

The British Antarctic Survey will not share the information you provide with any third parties, and the information will be held securely by the British Antarctic Survey whether the information is in electronic or physical format. Please note that the Equal Opportunities Monitoring Questionnaire will be detached from your application prior to the short-listing of candidates for interview.

Unsuccessful applications will be securely destroyed 6 months after the end of the recruitment process (or 1 year after the end of the recruitment process in the case of Marine Staff and AEP. The applications of successful applicants will be retained as part of their personnel file.

Further information can be found in the information notice of NERC, our parent body.