HR Administrator – Recruitment Assistant – Cambridge

Job reference:
BAS 37/19
Contract type:
Full Time
Fixed-Term Appointment (2 Years)
Starting from £19,136 per annum.
We offer generous benefits
HR team
Closing date:
24 March, 2019 11:59 pm


The British Antarctic Survey (BAS) is looking for a HR Administrator to join the busy recruitment team. This team facilitate the recruitment of all of our staff including Cambridge, Pilots, Mariners and Antarctic-based employees.

We are looking for a highly organised administrator to support key elements of recruitment including interview planning, on boarding employees, posting job adverts and carrying out new starter inductions. You will need to be a confident communicator, able to address people from all levels of the organisation. You will also need great customer services skills as you will be responsible for meeting and greeting interview candidates.


To work as a member of the Recruitment Team to promote and deliver the BAS vision, values and strategic plan. To assist in the efficient and effective management of recruitment campaigns across the spectrum of BAS roles (Cambridge, AEP, Marine, Pilots). This would involve arranging and coordinating interviews, as well as liaising with panel members and interview candidates.


4 GCSE’s including Maths and English


- To work with the Recruitment HR Officer to support the recruitment process.
- Inviting candidates to interview, coordinating interview timetables and ensuring a good candidate experience on interview days.
- Informing all candidates of the outcome of their application. Arranging feedback where required.
- To develop a knowledge of the wide range of industries that we recruit from and to be proactive in understanding the complex nature of our business.
- Presenting the first day induction to all new starters.
- Respond to candidates queries via email and telephone.
- Provide great customer services to those visiting BAS for interviews.
- Maintaining office supplies and any other required duties.
- Any other duties as required by the Director of BAS.

On-line application forms and further information are available on our website at

These are also available from the Human Resources Section, British Antarctic Survey, High Cross, Madingley Road, Cambridge, CB3 0ET. Tel: (01223) 221508.

Please quote reference: BAS 37/19

Closing date for receipt of application forms is: 24th March 2019
Interview date: 8th April 2019
Proposed start date: As soon as possible

BAS is an Equal Opportunity employer. As part of our commitment to equality, diversity and inclusion and promoting equality in careers in science, we hold an Athena SWAN Bronze Award and have an active Equality, Diversity and Inclusion programme of activity. We welcome applications from all sections of the community. People from ethnic minorities and disabled people are currently under-represented and their applications are particularly welcome. We operate a guaranteed interview scheme for disabled candidates who meet the minimum criteria for the job. We are open to a range of flexible working options including part-time or full-time employment as well as flexible hours due to caring or other commitments.

Skills are listed as either Essential or Desirable. Desirable skills importance rating in parenthesis (1 is high, 5 is low)

Communication skills - a) oral skills b) written skills

  • Fluent in written and spoken English language - Essential
  • Ability to draft letters. - Desirable [2]

Computer / IT skills

  • Competent with standard MS packages - Essential
  • Experience of e-recruitment and HR databases. - Desirable [4]

Decision Making

  • Ability to understand policies and advise when needed. Knows when to refer. - Essential

Interpersonal skills

  • Confident communicator with people of all levels. - Essential
  • Ability to present to small groups. - Desirable [2]
  • Ability to provide great customer service. - Essential

Managerial ability

  • Ability to manage time and workload. - Essential

Numerical ability

  • Statistical and analytical experience - Desirable [3]

Other Factors

  • Resilient and able to manage under pressure. Flexible and adaptable. - Essential


  • 4 GCSE’s including Maths and English - Essential
  • Evidence of continuous self-development - Desirable [4]

Resource Management ability

  • Ability to work under own initiative, but still within a structured environment. - Essential

Skills / Experience

  • Knowledge/ experience of recruitment and selection processes. - Desirable [3]
  • Generalist HR practitioner or an understanding of key employment law and policy concepts - Desirable [3]
  • Strong administration and organisational skills - Essential
  • Experience of working in an office environment. - Essential

You can apply for this job online or you can print off the application forms, fill them out by hand and mail them.

Apply Online:

Apply by post:

If you would like to apply for this job but cannot apply online, you can print the application form(s) and post it back to us.

Please ensure you complete all required sections of the application form(s) and include a Cover Letter and a copy of your CV.

When posting your application, ensure there is sufficient postage.

These forms are in an OpenDocument format and may not be suitable for users of assistive technology. An accessible format may be requested by contacting us.

Send your completed application forms to:
Human Resources Team
British Antarctic Survey
High Cross, Madingley Road
United Kingdom

If you need more information

Email: [email protected]
Telephone: +44 (0)1223 221400
Facsimile: +44 (0)1223 362616

The information you provide during the application process will only be used for the purpose of progressing your application, to fulfil legal or regulatory requirements where necessary or, in the case of the Equal Opportunities Monitoring Questionnaire, to help BAS meet its equal opportunities policy.

The British Antarctic Survey will not share the information you provide with any third parties, and the information will be held securely by the British Antarctic Survey whether the information is in electronic or physical format. Please note that the Equal Opportunities Monitoring Questionnaire will be detached from your application prior to the short-listing of candidates for interview.

Unsuccessful applications will be securely destroyed 6 months after the end of the recruitment process (or 1 year after the end of the recruitment process in the case of Marine Staff and AEP. The applications of successful applicants will be retained as part of their personnel file.

Further information can be found in the information notice of NERC, our parent body.