Head of UK Facilities
Head of UK Facilities
- Job reference:
- BAS 21/137
- Contract type:
- Full Time
- Open Ended Appointment
- Salary from £50,702 to £56,336 per annum.
- We offer generous benefits
- Estates team
- BAS Cambridge
- Closing date:
- 7 November, 2021 11:59 pm
The British Antarctic Survey (BAS) is looking for a Head of UK Facilities to provide leadership, strategic vision and management of our UK buildings and services.
We are looking for a strategic and innovative thinker, a first class communicator with excellent team leadership qualities and a positive approach to change management.
The Head of UK Facilities is responsible for the effective delivery of facilities and services at BAS for all building users including staff, visitors, clients and tenants. The post-holder is responsible for ensuring that the physical environment is fit for purpose.
You will be responsible for managing annual resource budgets and capital projects.
The BAS Cambridge site is a mixed use facility including but not limited to,
- Catered office accommodation for up to 500 staff.
- Extensive laboratories of varied disciplines.
- Large packing and logistics facility.
- Multiple, mixed discipline, engineering workshops.
- Offsite warehousing and storage
To be successful in this post, you will need to demonstrate your facilities management experience and how your skills will effectively be applied to our complex site in Cambridge.
This is an exciting position for someone with relevant FM / project management experience to lead and manage a lively and enthusiastic team.
To provide leadership, strategic vision and management of BAS UK Facilities in order to support the delivery of world-class science.
The core responsibilities of the UK/Cambridge Estates team are split into 3 teams,
- Laboratory Management (including remote facilities).
- Soft & Hard Facilities Management
- Projects and Capital investment.
Working with your management team, the post holder will be expected to drive continuous improvement and ensure all aspects of our Cambridge facilities are fit for purpose, now and into the future.
BAS is currently undertaking a series of strategic investments across its site in Cambridge. The Head of UK Facilities will be a key stakeholder in delivering these critical infrastructure projects.
FM / Construction / Engineering Professional qualification or equivalent experience
- Lead the Cambridge Estates Team in order to deliver BAS strategic and operational objectives.
- Responsible for delivering safe, environmentally sound and sustainable infrastructure at BAS Cambridge.
- Ensure the Cambridge Site is at the forefront of all relevant regulatory and sector developments.
- Maximise the safe use of appropriate emerging technologies to ensure our future challenges are met with coherent, innovative solutions.
- Fulfil all associated managerial functions
- Manage the personal and professional development of your team and ensure effort is aligned to estates/organisational strategic objectives
- Prepare annual budgets, monitoring and reporting as required .Ensure the Cambridge Estate operates within allocated resource and capital limits.
- Prepare, review and maintain procedures/policies that ensure:
- The safe operation of our Cambridge site.
- Cost effective operational delivery
- Compliance with all relevant regulations and best practice
- Emergency procedures, incident response and resources are fit for purpose.
- All required audits, inspections, reviews and actions are carried out in a timely manner.
- To collate and prepare business cases for capital investment in our Cambridge Site.
- Ensure capital projects are delivered on time within budget and are of an appropriate quality.
- Ensure the Condition Survey and Long Term Maintenance Plan are updated on an annual basis.
- Work collaboratively with colleagues and key stakeholders to formulate strategy and deliver effective operations.
- To be a key enabler in developing new ways of working at BAS Cambridge. To unite your team and be a champion for positive change, continually seeking new ways to improve working practices. Initial priority areas:
- Optimising our on-site sustainable energy production
- Introduce and champion the use of Maximo.
- Investigate and introduce new flexible ways of office working. Including open plan / shared desk options / desk booking systems.
Undertake other duties as directed by the Head of Estates and BAS Director consistent with the key roles & responsibilities of the post.
This Job Description sets out the principal responsibilities of the post; duties may vary from time to time without changing the general character of the role or the level of the responsibility entailed
Please quote reference for any queries: BAS 21/137
Publication date: 12 October 2021
Closing date for receipt of application forms is: 07 November 2021
Interviews are scheduled to be held on: 17 November 2021
At BAS, our vision is to be a world-leading centre for polar science and operations. Making our vision a reality depends on the excellence and diversity of our staff. We are committed to creating a workplace where all our staff can flourish and succeed. BAS is a Disability Confident employer, we are proud to hold a bronze Athena Swan award and we are a member of enei, the Employers Network for Equality & Inclusion.
We appreciate the importance of achieving work-life balance and support this with a number of family and carer-friendly policies. Plus a flexible working policy for those who may wish to amend their working pattern or arrangement.
Skills are listed as either Essential or Desirable. Desirable skills importance rating in parenthesis (1 is high, 5 is low)
Communication skills - a) oral skills b) written skills
- Good interpersonal and communication skills with an ability to communicate technical information to a wide range of individuals and groups both orally and in written form - Essential
- Report writing experience - Essential
- Power point presentation experience - Essential
- Track record in presenting to a national and international audience - Desirable 
Computer / IT skills
- High level use of office packages, Microsoft Project - Essential
- Ability to use AutoCAD - Desirable 
- Experienced user of IBM Maximo - Desirable 
- Ability to make technical assessments and evaluate site information and data. Ability to make decisions and provide options for solutions to tasks, combined with a clear understanding of when assistance/confirmation with decision-making should be sought - Essential
- Should be enthusiastic about tackling a range of problems and determined to provide satisfactory solutions - Desirable 
- Ability to work effectively individually and as part of a team. Ability to build productive relationships and work with a wide range of people including operations staff, scientists, administrators and contractors - Essential
- Project / Program Management experience - Essential
- Track record of time/ work management skills and ability to progress several tasks in short succession with minimal supervision. - Essential
- Line management experience - Desirable 
- Basic numeracy, ability to manage budgets - Essential
- Able to interpret drawings - Desirable 
- Flexibility to adjust to changing priorities - Essential
- Can identify key issues that need to be addressed to achieve objectives and how to tackle them. - Essential
- Demonstrate understanding of Health & safety issues - Desirable 
- Appropriate professional qualification in an engineering / construction / FM discipline - Essential
- NEBOSH / IOSH certification - Desirable 
- Prince 2 Practitioner - Desirable 
Resource Management ability
- Budget management experience - Essential
- Contractor management experience - Essential
Skills / Experience
- Proven track record in Facilities Management - Essential
- Proven track record Project / Program management - Essential
- Knowledge of building systems - Desirable 
- Preparation of risk assessments, COSHH assessments and procedures in line with CDM Regulations 2015 - Desirable 
- Proven FM experience in a Laboratory/Research environment. - Desirable 
In order to apply, please complete and upload all the application forms listed below. If you experience any issues in uploading your Application Form, please email us your complete application, making reference to the job reference and title.
Apply by post:
Due to the COVID-19 outbreak, the Recruitment team is working remotely and cannot access the building. If you would like to apply for this job but cannot apply online, please contact us: [email protected]
If you need more information
- [email protected]
- +44 (0)1223 221400
- +44 (0)1223 362616
The information you provide during the application process will only be used for the purpose of progressing your application, to fulfil legal or regulatory requirements where necessary or, in the case of the Equal Opportunities Monitoring Questionnaire, to help BAS meet its equal opportunities policy.
The British Antarctic Survey will not share the information you provide with any third parties, and the information will be held securely by the British Antarctic Survey whether the information is in electronic or physical format. Please note that the Equal Opportunities Monitoring Questionnaire will be detached from your application prior to the short-listing of candidates for interview.
Unsuccessful applications will be securely destroyed 6 months after the end of the recruitment process (or 1 year after the end of the recruitment process in the case of Marine Staff and AEP. The applications of successful applicants will be retained as part of their personnel file.
Further information can be found in the information notice of NERC, our parent body.