Estates Asset & Data Manager

Job reference:
BAS 21/84
Contract type:
Full Time
Fixed Term Appointment (4 years)
Salary from £39,748 to £44,166 per annum.
We offer generous benefits
Estates team
BAS Cambridge
Closing date:
4 July, 2021 11:59 pm

Due to the COVID-19 outbreak, please note there may be delays to our recruitment timeline.


British Antarctic Survey is looking for an Estates Asset & Data Manager to join the Estates team to manage the Estates Maximo rollout for our built infrastructure and services.

Who we are

British Antarctic Survey (BAS) delivers and enables world-leading interdisciplinary research in the Polar Regions. Our skilled science and support staff based in Cambridge, Antarctica and the Arctic, work together to deliver research that uses the Polar Regions to advance our understanding of Earth as a sustainable planet. Through our extensive logistic capability and know how BAS facilitates access for the British and international science community to the UK polar research operation. Numerous national and international collaborations, combined with an excellent infrastructure help sustain a world leading position for the UK in Antarctic affairs. British Antarctic Survey is a component of the Natural Environment Research Council (NERC). NERC is part of UK Research and Innovation

We employ experts from many different professions to carry out our Science as well as keep the keep the lights on, feed the research and support teams and keep everyone safe! If you are looking for an opportunity to work with amazing people in one of the most unique places in the world, then British Antarctic Survey could be for you. We aim to attract the best people for those jobs.


BAS is delivering Maximo as its new CAFM tool. You will be responsible for managing the Estates Maximo rollout for our built infrastructure and services.
You will use your skills and experience to ensure data driven decisions by building maintenance and strategic investment strategies that both build on our resilience and accelerate BAS on its journey to net zero.

BAS is also heavily investing in its Antarctic Estate through the Antarctic Infrastructure Modernisation Programme (AIMP), delivered to BIM level 2. Your role will champion the use of BIM and represent BAS Estates working closely with our construction partner and project management office. Ensuring a seamless handover from construction data to operational success.


NVQ, HNC or BTEC in appropriate discipline


• Working closely with our Maximo project partners, ensure an effective roll out of Maximo across our Estate.
• Provide line management and leadership to a small team.
• Build a data driven maintenance strategy for our Estate.
• Support our facilities engineers through trend analysis workshops.
• Manage and analyze Estates data within the Maximo system
• Create and manage digital processes within the Estates team, including but not limited to drawing and document management.
• Produce Estate performance dashboards to effectively advertise areas of good and poor performance.
• Management of the BIM process for Estates minor capital projects and strategically contribute to BIM delivery in large capital projects. Including ownership and management of the BAS operational information requirements OIR strategy.
• Understand the documentation and effectively translate Estates needs into task orders.
• Understand 3D models and their influence in digital asset management
• Any other duties within the remit of this role, as required by the director of BAS

Please quote reference: BAS 21/84
Publication date: 04/06/21
Closing date for receipt of application forms is: 4th July 2021
Interviews are scheduled to be held: 20th July 2021

At BAS, our vision is to be a world-leading centre for polar science and operations. Making our vision a reality depends on the excellence and diversity of our staff. We are committed to creating a workplace where all our staff can flourish and succeed. BAS is a Disability Confident employer, we are proud to hold a bronze Athena Swan award and we are a member of enei, the Employers Network for Equality & Inclusion.

We appreciate the importance of achieving work-life balance and support this with a number of family and carer-friendly policies. Plus a flexible working policy for those who may wish to amend their working pattern or arrangement.

Skills are listed as either Essential or Desirable. Desirable skills importance rating in parenthesis (1 is high, 5 is low)

Communication skills - a) oral skills b) written skills

  • Excellent interpersonal and communication skills with an ability to communicate technical information to a wide range of individuals and groups both orally and in written form - Essential
  • Report writing experience - Desirable [2]

Computer / IT skills

  • Highly Skilled user of electronic CAFM system Maximo - Essential
  • Ability to use and manage complex information modules. - Desirable [2]

Decision Making

  • Ability to make technical assessments evaluate site data to enable engineering/operational improvements. - Essential
  • Ability to make decisions and provide options for solutions to tasks, combined with a clear understanding of when assistance/confirmation with decision-making should be sought - Essential
  • Should be enthusiastic about tackling a range of problems and determined to provide satisfactory solutions - Desirable [1]

Interpersonal skills

  • Ability to work effectively individually and as part of a team. - Essential
  • Ability to build productive relationships and work with a wide range of people including scientists, administrators and contractors - Essential

Managerial ability

  • Project Management experience - Essential
  • Evidenced experience building basic business cases based on extracted data. - Essential
  • Line management experience - Desirable [2]
  • Experience building maintenance strategies. - Desirable [2]

Numerical ability

  • Able to expertly interpret drawings & models. - Essential

Other Factors

  • Flexibility to adjust to changing priorities - Essential
  • Can identify key issues that need to be addressed to achieve objectives and how to tackle them. - Essential
  • Clear understanding of Health & safety issues - Essential


  • NVQ, HNC or BTEC in appropriate discipline - Essential

Resource Management ability

  • Evidenced budget management experience. - Essential
  • Line management of technicians / engineers. - Desirable [3]
  • Experienced managing contractors. - Desirable [2]

Skills / Experience

  • Proven experience using CAFM systems in an FM environment. - Essential
  • Highly skilled in collating and managing large amounts of data - Essential
  • A strategic thinker with established trend analysis skills - Essential
  • Maximo Superuser. - Desirable [1]
  • Broad knowledge of building systems - Desirable [3]
  • Experience working to COBie data standards. - Desirable [2]
  • Evidenced experience delivering projects to BIM LV2. - Desirable [3]

In order to apply, please complete and upload all the application forms listed below. If you experience any issues in uploading your Application Form, please email us your complete application, making reference to the job reference and title.

If you are an EU, EEA or Swiss citizen, please visit this website before applying.

Apply Online:

Apply by post:

Due to the COVID-19 outbreak, the Recruitment team is working remotely and cannot access the building. If you would like to apply for this job but cannot apply online, please contact us: [email protected]

If you need more information

[email protected]
+44 (0)1223 221400
+44 (0)1223 362616

The information you provide during the application process will only be used for the purpose of progressing your application, to fulfil legal or regulatory requirements where necessary or, in the case of the Equal Opportunities Monitoring Questionnaire, to help BAS meet its equal opportunities policy.

The British Antarctic Survey will not share the information you provide with any third parties, and the information will be held securely by the British Antarctic Survey whether the information is in electronic or physical format. Please note that the Equal Opportunities Monitoring Questionnaire will be detached from your application prior to the short-listing of candidates for interview.

Unsuccessful applications will be securely destroyed 6 months after the end of the recruitment process (or 1 year after the end of the recruitment process in the case of Marine Staff and AEP. The applications of successful applicants will be retained as part of their personnel file.

Further information can be found in the information notice of NERC, our parent body.