Antarctic Modernisation – Head of Programme Management Office

Job reference:
BAS 20/68
Contract type:
Open-Ended
Salary:
Starting Salary from £48,877 per annum
Benefits:
We offer generous benefits
Team:
British Antarctic Survey
Location:
Cambridge with up to 6 weeks deployed to Rothera Research Station in Antarctica.
Closing date:
5 July, 2020 11:59 pm

Due to the COVID-19 outbreak, please note there may be delays to our recruitment timeline.

Description

The British Antarctic Survey (BAS) are currently looking for the Head of Programme Management Office to join our Antarctic Infrastructure Modernisation Programme.

What is the role about?

Over the last 5 years, the Natural Environment Research Council (NERC, part of UKRI) and British Antarctic Survey (BAS) have invested in an initial phase of projects, to modernise its Antarctic infrastructure. This investment has delivered a new polar research vessel, the RRS Sir David Attenborough, new wharves at King Edward Point in South Georgia, and at Rothera, and building improvements at Rothera and on Bird Island. We are also currently building a new science and operations build, the Discovery Building, which will complete in 2022.

NERC/BAS are shortly to embark on the next exciting phase of modernisation, which will see the acquisition of a new long-range transport aircraft, hangar and runway enhancements which are needed to support it, and the trial and scale-up of renewable energy generation. Further projects are likely to include new waste management facilities, domestic accommodation and a marine facility, all at Rothera. We also intend to look at further infrastructure requirements for our Island stations and that required for our future work in East Antarctica. These projects are all being delivered under the Antarctic Infrastructure Modernisation Programme (AIMP) Phase 2.

The AIMP projects are part of a Government capital investment for the development of sustainable and efficient infrastructure. In addition, BAS is embarking on an extensive programme of transformation to achieve a number of objectives including using resources more effectively, realising the benefits of capital investments and the integration of BAS business systems and capability with other BAS functions.

To support us in our work, NERC/BAS has entered into long term partnering contracts with a Technical Advisor and a Construction Partner in order to deliver this challenging programme and BAS has set up a Programme Management Office.

This role is accountable for ensuring that we administer and monitor projects such that schedule, cost, quality & benefits realisation are controlled and achieved. This will be done by ensuring that all projects adhere to the best practices & standard approaches for project management.

Purpose

To ensure that the Programme Management Office administer and monitor projects such that schedule, cost, quality & benefits realisation are controlled and achieved. This will be done by ensuring that all projects adhere to the best practices & standard approaches for project management.

Qualification

MSP Practitioner and Professional project management qualification

Duties

  • Delivery & Leadership – Lead the PMO to support the project in the delivery of Business Case benefits and outcomes.
  • Business Case – Support project managers in the development of Business Case with input from specialists as necessary
  • Budget – Develop and agree budgets for projects and/or programmes and forecast actual costs against them.
  • Resources – Manage the PMO team and support project managers in the identification, recruitment, development, deployment and reassignment of resources throughout the project lifecycle.
  • Delivery & Leadership – Lead the PMO to support the project in the delivery of Business Case benefits and outcomes.
  • Business Case – Support project managers in the development of Business Case with input from specialists as necessary.
  • Budget – Develop and agree budgets for projects and/or programmes and forecast actual costs against them.
  • Resources – Manage the PMO team and support project managers in the identification, recruitment, development, deployment and reassignment of resources throughout the project lifecycle.
  • Stakeholder Management – Advise the project team on appropriate tools and techniques for managing stakeholder relationships. Provide assurance to the project manager on the effectiveness of stakeholder management arrangements.
  • Risks & Issues – Establish the project processes and standards for managing risks and issues. Provide assurance to project managers on the effectiveness of Risk and Issue management arrangements.
  • Governance & Assurance – Ensure appropriate governance is in place and arrange external reviews e.g. Gateway Reviews at appropriate points in the project lifecycle. Monitor the effectiveness of controls and ensure that recommendations from external reviews are acted upon.
  • Change Management – Establish and implement protocols to change the scope of projects and/or programmes and update configuration documents as required.
  • Project Performance & Controls – Establish and operate project controls on behalf of the project managers, reporting on project progress and status to appropriate bodies.
  • Guidance & Support – Identify, develop and share best practice project management processes, tools and templates. Provide direction and guidance to the project team.

Please quote reference: BAS 20/68

Closing date for receipt of application forms: 5 July 2020

Interviews are scheduled to be held: 23 July 2020

BAS is an Equal Opportunity employer. As part of our commitment to equality, diversity and inclusion and promoting equality in careers in science, we hold an Athena SWAN Bronze Award and have an active Equality, Diversity and Inclusion programme of activity. We welcome applications from all sections of the community. People from ethnic minorities and disabled people are currently under-represented and their applications are particularly welcome. We operate a guaranteed interview scheme for disabled candidates who meet the minimum criteria for the job. We are open to a range of flexible working options, including job sharing, to support childcare and other caring responsibilities.

Skills are listed as either Essential or Desirable. Desirable skills importance rating in parenthesis (1 is high, 5 is low)

Communication skills

  • Explain complex concepts in an understandable way to non-experts - Essential
  • Form effective working relationships with staff of various levels of seniority and disciplines - Essential
  • Fluent in written and spoken English language - Essential
  • Strong knowledge of MS Word and Excel - Essential
  • Excellent presentational skills - Essential
  • Able to distil complex data into simple dashboards - Desirable [2]

Leadership/Management Skills

  • Proven ability to lead a multi-disciplinary team in a project or non-project environment - Essential
  • Proven ability to identify critical business relationships (internal and external) and manage them effectively - Essential
  • A qualified or recognise mentor - Desirable [3]
  • Experience of staff management, recruitment, and performance management - Desirable [1]

Other Factors

  • User of MS Project - Essential
  • Advanced user of MS Excel - Essential
  • Intermediate user of other MS Office products including Word and Outlook - Essential
  • An empathy with the work of NERC and BAS - Essential
  • Ability to evoke creative and innovative thinking from team members and to help them to bring their ideas and career plans to fruition - Desirable [3]

Planning & Organising

  • Demonstrate independence and initiative in carrying out role - Essential
  • Organise and prioritise workload of self and others in order to meet deadlines and competing priorities - Essential
  • Able to maintain and improve the policies and procedures - Essential

Qualifications

  • MSP Practitioner - Essential
  • Professional project management qualification - Essential
  • PRINCE2 Practitioner qualified - Desirable [2]
  • Experience and/or knowledge of AGILE - Desirable [4]
  • Member of APM or similar - Desirable [1]

Skills / Experience

  • Recent experience of managing a PMO office - Essential
  • Experience of financial management and reporting - Essential
  • Experience of commercial procurement, ideally within a public sector context - Essential
  • Experience of information management - Essential
  • Experience of delivering projects in complex environments with multiple stakeholders - Essential
  • Substantial experience of negotiating with internal and external stakeholders in respect of project resources and delivery - Essential
  • Demonstrable experience of Risk and Issue management - Essential
  • Demonstrable experience of Benefits Management - Essential
  • Experience of working within a public sector organisation or higher education institute - Desirable [2]
  • Recent multi-year experience of delivering construction based projects using PRINCE2 methodology (or similar) - Desirable [2]
  • Experience of working within a science-based organisation - Desirable [3]
  • Experience of working in a collaborative partnership - Desirable [3]
  • Experience and/or knowledge of Building Information Modelling (BIM) and Government Soft Landings (GSL) - Desirable [3]
  • Experience of MOD Lines of Development (DLODs) - Desirable [5]
  • Experience of BREEAM or equivalent sustainability schemes - Desirable [4]
  • Experience of Business Case development - Desirable [4]

You can apply for this job online or you can print off the application forms, fill them out by hand and mail them.

Apply Online:


Apply by post:

Due to the COVID-19 outbreak, the Recruitment team is working remotely and cannot access the building. If you would like to apply for this job but cannot apply online, please contact us: [email protected]

If you need more information

Email: [email protected]
Telephone: +44 (0)1223 221400
Facsimile: +44 (0)1223 362616

The information you provide during the application process will only be used for the purpose of progressing your application, to fulfil legal or regulatory requirements where necessary or, in the case of the Equal Opportunities Monitoring Questionnaire, to help BAS meet its equal opportunities policy.

The British Antarctic Survey will not share the information you provide with any third parties, and the information will be held securely by the British Antarctic Survey whether the information is in electronic or physical format. Please note that the Equal Opportunities Monitoring Questionnaire will be detached from your application prior to the short-listing of candidates for interview.

Unsuccessful applications will be securely destroyed 6 months after the end of the recruitment process (or 1 year after the end of the recruitment process in the case of Marine Staff and AEP. The applications of successful applicants will be retained as part of their personnel file.

Further information can be found in the information notice of NERC, our parent body.